Bursary Fund Policy

Version 5 – 04 April 2019

Background and purpose

The bursary fund was set up from donations received from attendees of the URC Holiday Forum to ensure that those suffering from financial hardship are not excluded from attending annual URC Holiday Forum events.

Income to the fund

The fund receives income from donations from those attending URC Holiday Forum.

Expenditure from the fund

Expenditure is in the form of reduced prices for attending the Holiday Forum event. No will be made in accordance with the terms of the application process below.

Management of fund

The current URC Holiday Forum treasurer will be responsible for ensuring that the fund’s income and expenditure is recorded accurately and in line with this policy.

The URC Holiday Forum Steering Group (or nominated sub-committee consisting of no less than three members of the Steering Group) shall make all decisions with regard to the approval of applications for funding. These decisions should be recorded and communicated to the applicant within two weeks of the decision.

Application process and reductions available

In order to assist families to come to Holiday Forum the bursary fund will be used to discount the overall price for a family based on the numbers of children in that family attending, by the following percentages:

  • one child: 5%
  • two children: 10%
  • three or more children: 15%

This discount is to be applied unconditionally unless waived by the individual family.

Separately from this anyone wishing to attend the annual URC Holiday Forum event may apply to the bursary fund. This must be in writing (letter or email) either to the current treasurer, secretary or convenor of the URC Holiday Forum Steering Group. The letter/email should state the total amount of the booking at full prices without above discount (see current booking form) and the percentage reduction that the applicant wishes to claim.

Conditions of applications

The following conditions apply:

(a)          All applications are for one URC Holiday Forum event only and may not be carried forward or transferred to any other individual/family/household;

(b)          Any individual/family/household may only receive a reduction from the bursary fund for a maximum of 2 consecutive years. However, this condition may be waived if the individual is willing to work during the week (for example, leading a children’s group);

(c)           The maximum reduction available is 50% of published prices (as published in booking forms);

(d)          Any previous debts must be settled prior to application;

(e)          Applications must be received by 1st July in each year;

(f)           No backdated applications or late applications will be considered; and

(g)          All applications will be assessed and a decision taken by either the Holiday Forum Steering Group or a nominated sub-committee of the Steering Group. These decisions taken are final.